dentavoice — AI receptionist & transcription for dental clinics

what dentavoice does

Medical Interview Transcription

Speak naturally during the exam. Whisper transcribes, AI structures the output per your clinic's format.

Configurable Summary Format

Bullet points or SOAP notes. Minimal keywords or full sentences. FDI numbering. You decide.

Website Chatbot

Pre-configured for dental: appointment booking, service catalog, insurance FAQ, pre-visit intake.

Voice Receptionist

AI talks to your patients: scheduling, triage, after-hours info. Sounds natural, speaks your patient's language.

Patient Pre-Visit Intake

Send a link before the appointment. Patient fills in symptoms, allergies, medications — arrives structured in your PMS.

Instant Notifications

New lead? Booking request? Get an email the moment it happens. No setup — just your email address.

simple, transparent pricing

Starter

$99

/ month

300 transcription min/mo
Text & voice chat (OpenAI TTS)
Default video avatar & branding
3 staff accounts
Email notifications

Start free trial

Clinic

$199

/ month

Everything in Starter, plus:
1,200 min/mo
6 staff accounts
Pre-visit intake
Custom PMS integration

Start free trial

Network

$449

/ month

Everything in Clinic, plus:
5,000 min/mo
ElevenLabs premium voice
Unlimited staff
Multi-location (up to 5)
Custom branding & avatar

Contact sales

All prices per month, billed annually. Start with a free trial — cancel within the first 60 minutes of usage at no cost.

frequently asked questions

Does it recognize dental terminology?

Yes. Whisper correctly handles FDI tooth numbering (11-48), procedure names (endodontics, periapical, amalgam, composite), medications, and anatomical terms. Tested with Polish/Latin mixed speech.

How much does transcription cost per interview?

A typical 5-minute interview costs about 0.03 EUR. The Starter plan includes 300 minutes — enough for ~60 interviews per month.

Can I integrate with my Practice Management System?

Yes. Configure a webhook URL and DentaVoice will POST structured transcription data to your PMS after every interview.

Is patient data safe?

Audio is auto-deleted within 24 hours. Transcripts are encrypted. We never use patient data for AI training. GDPR Article 9 compliant with explicit consent flow.

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settings

AI Assistant Generator

Describe what you need an assistant for and our AI will generate a complete configuration — system prompt, knowledge base, voice, welcome messages, and more.

What do you need an assistant for?

Website URL (optional)

Language

Chat name A friendly name for this chat

Chat Link

.maigica.ai

Your chat link — share it or add to home screen as an app.

📱 On your phone, open the chat link in your browser, then tap Add to Home Screen (or Install App). The chat will launch as a standalone app — fullscreen, no address bar.

Upgrade to Personal+ to customise your assistant's personality, knowledge base, small talk and language.

Included smart tools

Smart Journal — track expenses, habits, health, shopping lists and more (2 collections, 100 rows each)
Weather — get current weather for any city
Messaging — send WhatsApp messages or SMS to your contacts
Wand — search Google, open Maps, make calls, add calendar events, translate, YouTube, Spotify and more

Upgrade to Personal+ to unlock Web Search, Page Reader, and up to 20 collections.

Included smart tools

Email AI — read, send, reply and organise your email by voice or text
Web Search — search the internet for information, reviews and articles
Page Reader — reads articles, reviews and product pages — just paste a link or ask after a search
Smart Journal — track expenses, habits, health, shopping lists and more (20 collections, 10k rows each)
Weather — get current weather for any city
Messaging — send WhatsApp messages or SMS to your contacts
Wand — search Google, open Maps, make calls, add calendar events, translate, YouTube, Spotify and more

Language Primary language for AI responses

Additional Languages

English Polish German French Spanish

Extra languages for welcome messages and small talk (enables lang-keyed maps)

User Gender Grammatical gender for addressing the user (affects PL/ES/FR only)

Modes

Voice Text

Which input modes are available to users

Role & persona Who the assistant is — its role, tone, expertise, and what it should help with. Also shapes how recordings are summarized (e.g. "When summarizing recordings, focus on action items and decisions").

Guardrails Hard rules the AI must follow — what to promote, what to avoid, topic boundaries, redirect behavior

Knowledge base sections Business

Only sections relevant to the user’s message are loaded.
Always — inject on every message. Direct — serve content verbatim to the user (ebooks, audio guides). Writable — AI can update this section during conversations.

Knowledge base Any context the AI needs — business details, product data, customer reviews, educational material, tour-guide scripts, kids’ stories, etc. Populated automatically from sources below or editable manually.

Knowledge sources Business

Add website URLs to fetch content from — a company website, review platform, product page, or any public page. Click Fetch to pull content into the knowledge base.

Auto-refresh Business

Automatically re-fetch all sources when content is stale (on session start)

Text to Speech Engine used to generate spoken responses

Auto-listen after response Hands-free mode — mic turns on automatically after bot finishes speaking, prompt sent after silence pause.

Voice interrupts bot speech User's voice stops bot mid-sentence (requires Auto-listen). Best used in quiet environments.

Voice Recorder Show REC toggle in chat header — records speech client-side and saves transcript to Smart Journal.

Voice Selection

Voice Gender

Assistant voice gender preference

Voice

Premium voice (OpenAI / ElevenLabs)

Voice Tuning

Volume Client-side amplification — useful for quiet personal clones

Similarity How closely the voice matches the original — higher = more accurate but less expressive

Speed Speech pace — low is slowest, high is fastest

Built-in Tools

Core tools that run locally. Toggle on/off per assistant.

Email Settings

IMAP/SMTP credentials for the built-in email tool. Leave blank to use server defaults.

IMAP Host

IMAP Port SSL/TLS

Email

Password

SMTP Host (optional — auto-derived from IMAP)

SMTP Port SSL/TLS

Email Notifications Business

Get notified by email when chat events happen. No webhooks needed — just your email.

Notification email Defaults to your registered email

Email language Language for email headings, labels, and summaries

Triggers Visitor data collected — AI gathered contact info, preferences, or requirements Session summary — automatic recap when a conversation ends Escalation — visitor asks for a human or reports a serious problem

Webhooks Business

Simple webhook actions the AI can fire during a conversation (e.g. submit a lead, create a booking).

Endpoints Enterprise

HTTP endpoints the AI can call as tools

Journal Export

Download your Smart Journal collections as CSV files.

Loading collections…

Security

Access PIN Personal+ Lock this assistant behind a PIN. All prompts blocked until PIN entered. Best for personal assistants with sensitive tools.

Session Max Age (minutes) Business Hard session timeout. Auto-disconnects after this duration — prevents remote abuse after customer leaves (restaurants, kiosks). Leave empty to disable.

Venue / Table Code Business Physical-presence verification. Visitors must enter a code displayed at the venue before chatting. Prevents remote abuse from copied links.

Small Talk

Small talk Enable idle prompts when the user is quiet

Small talk messages (one per line)

Small talk finals (one per line)

Welcome messages Play a random greeting when a new conversation starts

Welcome messages (one per line)

Voice Mode

No markdown in responses Instruct the AI to reply in plain text (no **, ##, etc.) — cleaner for TTS

Location tagging (map links) AI wraps place names in clickable Google Maps links. Disable for business bots where map links are not useful.

Wand Dashboard Personal+

Enable Wand Dashboard Quick-access panel for recordings, journal, email & links — no chat required.

Chat Interface Business

Show new session button Let users manually start a fresh conversation

Kiosk mode Lock interface for unattended public displays

Screen orientation Lock screen orientation on the native mobile app

Branding Business

Theme

Chat color scheme. Auto follows the user's OS preference.

Logo

🖼️ Upload logo or drag & drop

or paste URL:

Your logo shown in the chat header. Replaces the maigica logo. JPG/PNG/WebP, max 2 MB.

Accent color

Primary brand color for buttons, highlights, and user bubbles.

Chat background Background for text-mode chat. CSS color or gradient.

Font family Custom font stack for the chat interface.

Label text Custom text shown on the printable QR code label.

Voice Screen Character Personal+

Layout How the character appears on the voice screen

Character

Choose a bundled character or upload your own

Custom SVG

📁 Choose file or drag & drop

Upload a custom SVG character (max 512 KB, Business+)

Background photo

🖼️ Upload background photo

JPG/PNG/WebP background behind the character (max 2 MB, Business+)

Wand position

X: Y:

SVG coordinates where the mic button anchors (Business+)

Session Business

Session timeout How long an idle session stays alive before auto-closing

Identity

Assistant ID

Plan / Billing tier Plan applies to your entire account, not individual assistants.

Models

Model

Intent Model

Summary Model

Session & Limits

Session TTL (ms)

Max Input Length

Max Tool Response Chars

Debug

Show debug overlay

Show knowledge card Display a collapsible knowledge base card to the user on connect

Browser Voice

Language

Voice Name

Rate

Pitch

ElevenLabs (advanced)

Voice ID

Model

Stability

Similarity Boost

Speed

Volume Boost Client-side amplification (1–3×)

Speaker Boost ElevenLabs vocal clarity enhancement

OpenAI (advanced)

Model

Language

Format

Voice instructions

Website Widget

Embed on your website Business

Paste this snippet before the closing </body> tag on any page to show the maigica chat widget.

Optional attributes

data-position — "bottom-right" (default) or "bottom-left"
data-theme — "dark" (default) or "light"
data-lang — force language, e.g. "en", "pl" (auto-detected from <html lang> by default)

Multilingual sites (SPA)

The widget auto-detects the page language from <html lang="...">. For single-page apps that switch language without a reload, call:

maigicaWidget.setLang('pl')

Billing & Usage

Plan

—

Minutes Used

—

Remaining

—

Period Start

—

From To

Date	Assistant	Duration	Minutes	Turns	Tools	Premium Voice	Closed By

Stop writing. Start speaking.

what dentavoice does

Medical Interview Transcription

Configurable Summary Format

Website Chatbot

Voice Receptionist

Patient Pre-Visit Intake

Instant Notifications

simple, transparent pricing

frequently asked questions

sign in

create account

reset password

settings

AI Assistant Generator

Included smart tools

Included smart tools

Voice Selection

Voice Tuning

Built-in Tools

Wand Apps

Email Settings

Email Notifications Business

Webhooks Business

Endpoints Enterprise

Journal Export

Security

Small Talk

Voice Mode

Wand Dashboard Personal+

Chat Interface Business

Branding Business

Voice Screen Character Personal+

Session Business

Identity

Models

Session & Limits

Debug

Browser Voice

ElevenLabs (advanced)

OpenAI (advanced)

Website Widget

Billing & Usage

transcriptions